FLINT CONCERT BAND BY-LAWS 

SECTION ONE - ORGANIZATION 

Article I – NAME 

The band shall be known as the Flint Concert Band. 

Article II – PURPOSES 

The Flint Concert Band has been organized for the following purposes: 

A:  The encouragement and enjoyment of playing good band music 

B:  To give men and women an opportunity to play together for their own fellowship and pleasure  without compensation and not in competition with professional musical groups.   C:  To encourage continuous participation for those who have graduated from high school. D:  To give those who have the ability an opportunity to further perfect their talents by playing with  advanced players 

Article III – MEMBERSHIP 

Any person in Flint and surrounding territory proficient on his or her particular instrument shall be  eligible for membership, providing such addition is in the best interests of the band, as determined  by the Director in consultation with the Board. 

Article IV – BAND OFFICIALS 

Officers of the band will be the President, Vice President, Director, Secretary, and Treasurer, no two  of which offices shall be held by any one person at any one time.  They shall be elected by members of  the band for one year terms and until their successors are elected.  Any vacancy may be filled by the  Board for an unexpired term. The Director shall be a voting member of the Board throughout his/her  tenure, as shall the Librarian, Communications Chair and Set-Up Chief. The Past President shall  similarly be a voting member of the Board. 

Article V – ELECTIONS 

Only the President, Vice President, Secretary and Treasurer are subject to election. The Director shall  be appointed by the Board for an indefinite term. The Communications Chair, Librarian, and Set-Up  Chief shall be appointed by the Board. The Past President shall serve on the Board so long as the  current President remains in office. 

The election of officers will be held at a regular band meeting, as announced at least two weeks in  advance by the Board.  The President shall solicit candidates for each office.   Nominations may be  received from the floor.  A person receiving a majority vote of those members present and voting for  such person for the office shall be deemed duly elected to the office. The officers will take over their  duties upon election.

SECTION TWO – BOARD 

Article I – DUTIES OF OFFICERS 

A:  PRESIDENT:  The President shall have general responsibility over all the activities of the band and  shall be an ex-officio member of all committees.  The President shall appoint special committees as  required. The President is responsible for establishing the agenda and presiding over Board meetings  and providing support to the Director. 

B:  VICE PRESIDENT:  The Vice President shall assist the President in those duties and take the place  of the President in case of absences or resignation.  The Vice President shall be in charge of the set-up  of concert dates, social and membership relations. 

C:  DIRECTOR:  The Director shall conduct the rehearsals and public appearances of the band and  shall make the selection of music. 

D:  ASSISTANT DIRECTOR (if any):  The Assistant Director shall conduct the band in the absence of  the Director and perform any other duties of the Director as required.   

E:  SECRETARY:  The Secretary shall keep the minutes of all Board meetings, both regular and annual.   The Secretary shall issue a schedule of band activities when required.   

F:  TREASURER:  The Treasurer will collect any dues required for special occasions affecting the band  members, shall deposit the funds of the band in a bank and make such expenditures therefrom as  directed by the Board. The Treasurer shall prepare a financial report for the Board 

G:  COMMUNICATIONS CHAIRPERSON:  The Communications Chairperson shall be in charge of  publicity, social media platforms and maintenance of the website. 

H:  LIBRARIAN:  The Librarian shall be appointed by the President.  The Librarian shall see that all  music is passed out and collected. 

I:   SET-UP CHIEF: The Set-Up Chief shall be appointed by the President and is responsible for  organizing and supervising crews to set up chairs and stands for each rehearsal and concert. 

Article II – COMMITTEES 

A:  THE BOARD:   The Board shall be composed of the elected and appointed officers together with  the Director and Past-President.  It shall be responsible for deciding on all applications for  membership.  It shall be responsible for the management of all band activities.  Matters of policy shall  be determined by the Board but matters of special importance will be submitted to the band for  approval. At the beginning of the performance year, the Board shall establish a meeting schedule for  the rest of the year. It shall also meet at any other times as directed by the President.  A quorum shall be composed of two-thirds of the members of the Board. A quorum being present,  any decision by the Board shall require a majority of those members present and voting. 

B:  SPECIAL COMMITTEES:  Special committees will be appointed by the Board as they are required.

SECTION THREE – GENERAL 

Article I – SIZE OF BAND 

The size and composition of the band shall be decided by the Director in consultation with the Board. Article II –ATTENDANCE 

Regular attendance will be expected of members who desire to play with the band.  Members are  expected to notify the Director or designee if they will be missing a rehearsal or concert. A member  must attend half of all rehearsals including two of the last three between concerts to be eligible to  play the next concert.  It is the member’s responsibility to notify the conductor at least three  rehearsals in advance of a pending absence from the next concert.  Membership may be terminated  by two-thirds vote of the Board. 

Article III – CONCERTS 

The band will play a minimum of four concerts each year for the enjoyment of the players and the  public.  Additional concerts may also be played provided they are approved by the officers and by  two-thirds of the membership present and voting. 

Article IV – FINANCES 

Any increase in annual dues shall be proposed by the Board and passed by no less than a majority of  members present and voting at a meeting after being given two weeks notice for the purpose of the  meeting. 

A budget shall be proposed by the Board and presented to the membership for adoption within four  weeks of the first rehearsal of the Fall. Adopting the budget shall require the support of a majority of  the members present and voting. The details of the budget shall be made available to the  membership at least a week prior to the vote. 

Scholarship requests for hardship cases may be made to any board member (preferably the  Treasurer) and will be decided by the board without a general discussion with the band membership. 

Article V – BY-LAWS 

These by-laws may be amended by two-thirds majority of the members present and voting at any  regular band meeting following a one month notice of any proposed changes in the By-Laws. 

Amendments to the By-Laws may be proposed by the Board or by a petition listing the proposed  amendment signed by 20% or more of the band membership. Notice of any proposed amendment  shall be served upon the President and shall be announced by the President at the next regular  meeting.

Revised on 4/24/2025 by a unanimous vote 3